Optimal Online Recruiting User Guide - Optimal Resume

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OptimalResume HelpTable of ContentsGetting StartedCreating a New ResumeThree Ways to Build a ResumeStart from ScratchBrowse Section SetsBrowse Samples22356Working With SectionsThe Resume HeaderExperience SectionsAdding/Deleting SectionsReordering SectionsEditing SectionsEditing Tools8910111112Styling Your ResumeThe Styling PaletteFormatting Your Header1214Document ToolsResume TipsResume SamplesSection InstructionsSection ExamplesAction VerbsExploring Careers141515161616Document ToolbarDocument Toolbar17Post-Production ToolsEditing your ResumeSharing your Resume1818QuestionsTechnical Support19

Getting Started Creating a New ResumeTo begin a new Resume:1.Click the Create New Resume button in your Document Center.2.Enter a name for your resume (names can include any combination of letters, numbers, and spaces) and clickStart Resume.3.Select how you would like to build your resume. Three Ways to Build a ResumeThere are three options you can use to build a resume.Note: Depending upon your institution's settings you may or may not see all three options. Some institutions may havedisabled one or two options.2 Page

I.Start from ScratchThis method will essentially load a blank page (with the exception of the header information being pulled fromyour profile and automatically pre-loaded) and the user will have to insert section titles and content.To Start from Scratch:1.Click the Continue Button on the Start From Scratch box.2.Your document will open in a default style. Since the system is not copying a sample, it will need to knowwhat font to use, how to format the header, margins, spacing, etc. Your institution will have designated adefault style. You will be free to change these settings and we will discuss this in the Styling Your Resumesection on page 12.3.Click the Add Section button located in the Sections box on the right side of the screen.3 Page

There are three types of sections:a. General Section - A general section contains a section title (e.g. 'RELATED COURSEWORK', 'HONORS ANDAWARDS') and room to add a description. You might use this kind of section for, among others, a profile,skills, or honors and awards section.b. Experience Section – Add an experience section to display your relevant work experience. The experiencesection will contain a section title, employer information and room to discuss your job responsibilities andaccomplishments. You can also add additional employers and jobs to the section.c. Hybrid Section – A hybrid section contains a section title, organization name and date range, and a textfield for additional information. You may want to use a hybrid section if you have gone to multipleeducational institutions or want to discuss how you have gained skills through non-work-related activities,like clubs or associations4 Page

II.4.Select the appropriate section type and click Select.5.Repeat this for each section you want to add to your document.Browse Section SetsThis method is essentially an outline and allows you to choose from a selection of Resume Types that haveassociated with them suggested Section Titles called Section Sets.To Browse Section Titles:1.Click the Continue Button on the Browse Section Sets box.5 Page

2.Select a Resume Category and Resume Type to see the suggested list of Resume Sections (Section Set).Once you have found the desired Section Set click the Continue button.3.Your document will open in a default style with the aforementioned sections pre-loaded for you. Sincethe program is not copying a sample, it will need to know what font to use, how to format the header,margins, spacing, etc. Your institution will have designated a default style.4.Click each section to open the inline editing feature and enter your content, formatting the text using theformatting toolbar if desired, and then click Save to exit the editor.5.Repeat this for each section.6 Page

III.Browse SamplesThis method starts with a complete document, with appropriate but fictitious content, from which you workbackwards, editing and replacing content, to reflect your own background.To Browse Samples:1.Click the Continue Button on the Browse Samples box.2.Select an appropriate Category (Job Family) and Experience Level that match your background. Thisdisplays samples for a variety of occupations within that Category/Job Family and Experience Level.3.Note also the Top 5 Tips For Writing Best-In-Class Resumes section on the right side of the page. Asthe name suggests, this contains valuable tips for improving your resume, including a list of keywordsor tags you can include in your resume.7 Page

4.Click on a sample to magnify the view and examine the sample. If you like it, click the Use ThisSample button (otherwise click the X to close the view and select another to examine).5.After selecting a sample, click each section to open the inline editing feature and enter your content,formatting the text using the formatting toolbar if desired and then click Save to exit the editor.8 Page

Working with SectionsI.The Resume HeaderThe Header is the top section of your resume that contains your contact information. If you already filled out yourcontact information when you registered for an OptimalResume account, the header will automatically contain thatdata.You can modify or edit your header information by clicking on the desired field (phone number, address, name,etc). Once you’re finished editing, click Save to save your work. When editing a field in the header, you also havethe option to remove the field by clicking the Remove button.For additional options, click Format Header in the right-hand toolbar. For more details on the Format Header toolsee page 14.II.Experience SectionsExperience sections organize your Employers, Jobs, Locations, and Date Ranges.To Add/Delete an Employer/Job:To add an employer to an experience section, or to add a job to an employer, click the Add/Delete Employer/Joblink under the experience section with which you are working in the Sections box in right-hand toolbar.9 Page

This will display a window that makes it easy to modify your experience section. Click the Add Employer button to add another employer to the section.Click the Add Job at this Employer link beside each employer to add another job at that given employer.When you add a new Job to the same employer you will be asked only for the Job Title, Job Location and DateRangeWhen you add a new Employer, you will need to enter the Employer Name, Job Title, Employer Location and DateRange.10 P a g e

New Employers are placed by default at the bottom of your list of Employers. New Jobs will also be placed at thebottom of the list of Jobs at that Employer.Note: You can use the Reorder button in the SECTIONS box to drag and rop the newset jobs/employers to the topof the list or to rearrange your jobs, employers, and sections into any desired order. For more information on theReorder button see page 11.III. To Add/Delete New SectionTo add a new section, click the Add Section button and select which type of section to insert. You can use thedrop-down menu to insert the section exactly where you want it to be, otherwise it will default to the bottom ofthe list and you can use the Reorder button to drag it where you would like it to be.To delete a section click the X corresponding to the section and then click the Delete button.11 P a g e

IV. Reordering SectionsTo reorder your sections, click the Reorder button in Sections box in the right- hand toolbar to display a schematicof the current layout of your sections.Drag and drop your sections into the desired order. Note that this window also allows you to reorder employersand jobs. Click Apply to save your changes.V. Editing SectionsHover over any section. When the section turns orange, click on it to open the editor. When you’re finished editing,click Save to keep your changes or Cancel to revert to the original content.VI. Editing ToolsWhen entering content, you will notice a toolbar above the editing field. This bar contains helpful features toformat and guide your writing.12 P a g e

Among the features are: Bold – bolds highlighted text. Italic – italicizes highlighted text Underline – underlines highlighted text. Underscore – underlines highlighted text. Strike Through – allows one to strike through highlighted text. This is more of an editing tool one mightuse to provide feedback. Text Color – allows you to change text to a color selected from the palette. Bullets – adds a bulleted list. Hyperlink – inserts, changes, or removes a hyperlink to another website. Resume Table – inserts a table into your resume. You can set the number of rows and columns for yourtable after clicking this button. Existing tables can be modified by clicking into the table and then rightclicking to get a menu which will allow users to add/delete rows and columns, and modify the columnwidths. One can also click into a cell, then right-click and change the cell properties to center, left or rightjustify text. Column widths can also be modified by clicking and dragging the columns directly in the texteditor. Undo/Redo – removes/redoes any formatting applied to selected text. Examples – opens the Examples menu, where you can browse sample content for a specific section.Available sections are listed in the left box. Click on a section type to see examples for that section. Ifavailable, you can also click the Add button next to an example to insert that example into your editor. Action Verbs - 400 verbs to help you describe your work experience. Infobyte – opens the Infobyte menu, where you can insert an Infobyte next to selected section. Infobytesappear only in your online resume. They are small icons that can be moused over to reveal additionalinformation about your resume. These are a great way to elaborate on the sections of your resumewithout adding extra pages. There is also an Examples section specifically for Infobytes if you are unsure ofwhat to write. Styling Your Resume - The Styling PaletteTo style/restyle your resume, click the Style Resume button in the Document section of theright-hand toolbar. This will open the Styling Palette. The Styling Palette is composed of a series of tabs, most of whichcontain a drop down menu with various options.13 P a g e

Pre-StylesBulletsClick on the Pre-Styles tab to apply a premade resume style. Once you decide uponthe style you wish to use click Apply.Click on the Bullet tab to format your bulletstyle and indent level.LinesClick on the Lines tab and use the drop downsto add/remove line of various styles withinyour header, under section titles, betweensections and between employers and/or jobswithin employers.LayoutClick on the Layout tab and use the dropdown menu to set margins, document format(standard or two column), format your header,section titles and experience layout.SpacingFontClick on the Spacing tab and use the dropdowns to add/remove spacing within yourheader, between sections, between employersand between jobs within employers.Click on the Font tab and use the drop downsto format your header, document, sectiontitle, employer and job fonts.14 P a g e

Styling Your Resume – Format HeaderThe Format Header link will open the Header Layout optionin the Styling Palette where you can change the appearanceof your header and contact information.There are four header layout options.To Format/Reformat your Header: Choose a header layout. Drag and drop individual information fieldsinto your chosen header layout. Click Apply when you’ve finished arranging yourinformation.Notes: You can display your address on a single line(horizonatal) or on 2 lines (vertical). You can add address and phone labels. You can include a secondary page header.Document Tools Resume TipsSelect a job family (occupations grouped together based on type of work and skills required) and view professionallywritten top 5 tips for writing a successful resume for that job family. Take note of the keywords/tags. Resume Samples15 P a g e

View professionally written resume samples, categorized by job family and Subdivded by experience level fromOptimal’s continually growing database of samples.Note that your institituion may have displayed their own samples, or may have chosen not to display some or all ofOptimalResume’s default samples. Section InstructionsHavging trouble knowing how best to include certain information? View the instructions to learn the purpose of asection as well as tips on how best to incorporate your information into that section.16 P a g e

Section ExamplesView examples for each kind of section on your resume (e.g. education, experience, honors and awards). Action VerbsA list of 400 action verbs to help you describe your work experience. Explore CareersOpens a link to O*NET, an online database that contains hundreds of occupational definitions to help students, jobseekers, businesses and workforce development professionals to understand today's world of work in the United States.17 P a g e

Use this to research occupation-specific information like relevant tasks, skills and abilities, knowledge areas and more,to help target your resume for that occupation.Document ToolbarThe document toolbar allows you to manage your documents. Note that depending upon how your institution has configuredtheir site, you may or may not see all of the buttons below.Rename – lets you change the name of your resume.Clone – creates an editable duplicate copy of your resume in the Document Center, thereby allowingyou to easily create multiple versions of your resume for different opportunities.Review Center (if enabled) – allows you to submit your resume (and include a message if desired) to acareer counselor for feedback. Depending upon your institution’s configuration, you may also be ableto select a Review Group and a Reviewer from a series of drop down menus.ResumeGPS (if available) – Selecting a resume to be your GPS resume stores it in a resume bank andmakes it available both for resume books as well as for employers who may be searching the resumebank . For more information on ResumeGPS, contact your Career Services department.Download – allows you to download a hard copy of your resume into different formats: PDF, HTML,Plain Text, and Microsoft Word Compatible (.rtf). Note that if you are using a Mac and you downloadinto .rtf format you will need to open the file using MS Word and not the default TextEdit that a Macusually uses to open .rtf files.18 P a g e

Share – allows you to generate a link that can be copy and pasted into emails, posted on messageboards, or shared on a variety of social networking sites, such as LinkedIn, Facebook, and Twitter.When clicked a downloadable web version of your resume will be displayed.Print Preview – generates a PDF version of your resume allowing you to see how your resume willappear in downloadable versions. More importantly, Print Preview allows you to see whether yourresume will require a second page, and if so, where it will break.To Do– allows you create a to-do list. Use this to record a reminder of things you need to do, such as“proofread before sending to the Review Center”, or “add a section called Other Work Experience”.Switch Resumes – Clicking this button shows all of the resumes you have created so far in theDocument Center and allows you to switch the resume currently in the editing mode.Post-production Tools Editing your ResumeTo edit a resume at a later time, click the resume’s name in the DocumentCenter. This will bring you back to the editing page where you can savenew changes to your document. Sharing your ResumeThere are two ways to share your resumequickly and easily:The Share Button - Copy and paste thegenerated link into a message and forwardit to career counselors or employers.This is a public link, which can be viewed bypeople without an Optimal Resume account.Or, click on the Share button, where you canpost your resume on a variety of socialnetworking sites, such as LinkedIn, Facebook,Twitter.19 P a g e

Create an OptimalWebsite - We recommend that you create an OptimalWebsite that contains your resume in order toeasily share your resume online with employers. If you haven’t already, create a website in the Website Builder andselect your desired resume from the list of available resumes. For more information, refer to the OptimalWebsite helpguide.Questions? Technical SupportSupport is available during standard business hours, Monday – Friday, 9am – 5pm EST, toll free at 877-998-7654 or byemail at [email protected] P a g e

To begin a new Resume: 1. Click the Create New Resume button in your Document Center. 2. Enter a name for your resume (names can include any combination of letters, numbers, and spaces) and click Start Resume. 3. Select how you would like to build your resume. Three Ways to Build a Resume There are three options you can use to build a resume.