2019 KCBG Wedding Expo & Scavenger HuntPARTNERSHIP OPPORTUNITYPhoto Credit: Simply Grace PhotographyKC Bridal GroupAngela 8
BackgroundAt KC Bridal Group our mission is to support and grow businesses in our community that are in thewedding industry as well as those that help new couples combine their lives. There are over 17,000weddings a year in the Greater Kansas City & surrounding area. We connect these brides to the vendorsin our area with our bridal website www.KCBridalGroup.com, through our Wedding Planning Workbook,and with our yearly Wedding Expo; www.KCBridalExpo.com.This year we expect 3000 - 5000 people to attend our event. All VIP brides receive a free WeddingPlanning Workbook and Swag Bag. The first 1000 guests that are not brides also receive a free Swag Bag.We will have demonstrations from vendors on our stage throughout the day and a fashion show in theafternoon. Both brides and their guests will be able to register for a door prize drawing and brides unableto attend will be able to register for a separate prize drawing. This information is shared with ourvendors.We have three main ways we give back to the community. The first is with our youth. One of the mostimportant things to me is to support and promote entrepreneurship. Because of this, each year wesponsor a free booth to a local youth entrepreneur. In 2018, our youth business was Eden’s Bow Ties.Eden enjoyed selling his bow ties at our booth and we were even able to get him a spot on Fox 4 news theday of the show. We believe this influence will help encourage more business owners in the future.We also use our influence to support a local non-profit each year. Last year we supported a no-kill animalshelter, Midwest Animal ResQ. We gave them a free booth for them as well as provide a free gift for anyguest that brings a pet item to donate to the shelter. We believe it is important to use our ability to reachlarge groups of people to make an impact on our community. This year we are sponsoring Mother’sRefuge, a program that provide shelter for young moms and helps them get on their feet.The third way we give back is by providing free runway time to local high school and college fashiondesigners. We want to encourage and promote the young people that will soon be influencing thewedding fashion world.Whether you choose to be a sponsor or just choose a booth space, we welcome youand thank you for being part of our great event!
2019 KCBG Wedding Expo & Scavenger HuntVendor InvitationThis event will pair a classic bridal expo, complete with fashion show, an innovative scavengerhunt challenge, a VIP Experience, and a suit and gown sale to create an experience thatengages couples to have unique interactions with vendors during their wedding planningprocess. Below are a few things that make our Expo a unique experience:- Offering 2 VIP ticket options. GOLD VIP tickets include: 1 hour early entry, express VIP entrance(avoid the line!), 5 extra door prize entries, 100 extra points for your Scavenger Hunt team, 1 freedrink ticket, a VIP book full of specials for our vendors, a special Swag Bag, and extra goodies in yourSwag Bag! DIAMOND VIP tickets include: Special Diamond VIP lounge, 1 hour early entry, expressVIP entrance (avoid the line!), 10 extra door prize entries, 500 extra points for your Scavenger Huntteam, a VIP book full of specials for our vendors, a special Swag Bag, extra goodies in your SwagBag, and access to our Diamond VIP lounge with food, drinks, VR tours, mini makeovers, a miniphoto shoot, and more! There are even activities just for men in the VIP lounge! As a vendor, you willknow which brides are spending more money for a better experience at the show by the bags and tshirts they have! - We do not yet have makeup artists for the VIP lounge by the way!- Scavenger Hunt. We put together the prizes donated by all of the vendors into 4 large prizepackages and host a week-long Scavenger Hunt to win them. Brides are encouraged to build a teamwith up to 5 other people. The teams work all week to earn points and the top 4 teams win the prizepackages. Last year our Grand Prize package was worth over 4,000. Teams earn points by doingthings such as sharing you on social media, booking with you (including any of their friends that bookyou for other events), and other fun tasks. In fact, you can host a makeup tutorial the week after theshow and we will give points for anyone that attends. It is fun to come up with unique ideas for eachof the vendors. The goal is to get the brides back in front of you after the show and to encouragethem to buy from you and promote you.- Fashion Show. We host a fashion show towards the end of the Expo for brides and grooms to seethe latest wedding styles. Throughout the day we will have vendors do demonstrations on stage. Ifyou have a demonstration or fun event that you think would be good to do just let me know.- Wedding Planning Workbook. All VIP brides that attend receive a free KCBG Wedding PlanningWorkbook. In it, brides are able to plan their entire wedding and compare vendors. With all of theircontact information in one place you can believe she will have it by her side all the way up until the bigday! It also includes a vendor directory and special offers from vendors. The workbook will be forsale to general admission brides and available on our website and in stores throughout the year.I have included our vendor packet for your review. You can sign up using the enclosed registrationform or through our online form available at www.KCBridalExpo.com/vendor-information. You arewelcome to complete it and email it back to me or mail it with payment to the address on the form.Please do not hesitate to contact me at 816-813-2638 with any questions. I look forward to workingwith you further on this.Sincerely,Angela [email protected]
KCBG Wedding Expo & Scavenger Hunt Sponsorship LevelsBecome a Sponsor and receive booth space in the main expo room, promote your business in theDiamond VIP lounge, advertising in the 2019 KCBG Summer/Fall Wedding Planning Workbook, andhave additional advertising on our social media, website, and emails before and up to the event!Platinum Sponsor Package: 10,000 TRIPLE BOOTH 30x10 Diamond VIP Room PresenceCarpeting, standard electrical service, table and chairs included in booth spaceCompany name added as a presenting sponsor.Exclusive product sponsor of the event. We will not accept other product sponsors/vendors of the samecategory as yours.Social Media promotion of your company each week leading up to eventCompany logo on all print and online advertising - top locationCompany name in ALL media advertisingCompany logo in ALL email blastsCompany logo on website with clickable link to your business websiteCompany logo on guest swag bagsCompany logo on show program guideCompany listing, special offer, banner ad, and THREE (3) page ad in KCBG Wedding PlanningWorkbookCompany logo on welcome poster displayed at entrance to the venue & in VIP Room3 Scavenger Hunt Promotions.Ability to put items in the swag bags. *You must provide the items.Bridal contact list from the expo.Gold Sponsor Package: 5,000 DOUBLE BOOTH 20x10 in prime location Diamond VIP Room PresenceCarpeting, standard electrical service, table and chairs included in booth spaceCompany logo on website with clickable link to your business websiteCompany logo in ALL email blastsCompany logo on ALL print & online advertisingCompany logo on show shopping bagCompany logo on show program guideCompany listing, special offer, banner ad, and FULL page ad in KCBG Wedding Planning WorkbookCompany logo on welcome poster displayed at entrance to the venue3 Scavenger Hunt Promotions.Ability to put items in the swag bags. *You must provide the items.Bridal contact list from the expo.Silver Sponsor: 2,500 1 BOOTH 10x10 in prime location Diamond VIP Room PresenceCarpeting, standard electrical service, table and chairs included in booth spaceCompany logo on website with clickable link to your business website.Company logo on ALL print advertisingCompany logo on show shopping bagCompany logo on show program guideCompany listing, special offer, banner ad, and 1/2 page ad in KCBG Wedding Planning WorkbookCompany logo on welcome poster displayed at entrance to the venue3 Scavenger Hunt Promotions.Ability to put items in the swag bags. *You must provide the items.Bridal contact list from the expo.
Vendor Booth Space Options without Sponsorship PackagesBecome a show vendor and receive booth space, 3 Scavenger Hunt promotions, bridal contact listfrom show, and ability to add items to swag bags. You must provide the items for the bags. You canadd on any additional advertising options that you would like. You will also be able to participatein our Top Vendor Contest in which you have the ability to earn a refund of all of your booth fees!Check out our website for more information – www.KCBridalExpo.com/Top-Vendor-Contest. Triple Booth: 30’ x 10’Double Booth: 20’ x 10’Single Booth: 10’ x 10’ 1500 1100 650Add-On Options for Booth Spaces Category ExclusivityFeature Items in the Fashion ShowElectricityDemonstration Time on StageCorner Spot Booth Space 1,300 350 100 100 75Additional Advertising OptionsYou can add on any of the following advertising packages with your booth space. If you areunavailable to have a booth at this event you can still purchase an advertising package to promoteyour business at the Expo.Starter Package 1: Value 428----------------------------------------- 350.00 2 Social Media promotionsMarketing Info/Promo Item added to Swag Bags (2,000-3,000 Bags)Online Coupon /Listing in Wedding Directory1 Email BlastEnhanced Package 2: Value 1317------------------------------------ 995.00 1 Scavenger Hunt PromotionMarketing Info/Promo Item added to Swag & VIP Bags2 Email Blast3 Social Media PromotionsOnline Coupon/Listing in Wedding Directory½ Page Ad in Wedding Planner WorkbookPro Package 3: Value 3,548-------------------------------------------- 2500.00 1 Scavenger Hunt PromotionMarketing Info/Promo Item added to Swag & VIP Bags3 Email Blast5 Social Media PromotionsAd on WebsiteTV AD in VIP Diamond Lounge1 Online Coupon1 Banner Ad in Wedding Planner Workbook1 Full Page Ad in Wedding Planner WorkbookDirectory listing in Wedding Planner WorkbookContact List from Show
KCBG Wedding Fashion Show Designer PackagesPromote your fashion designs in the Fashion Show at our Expo! Packages include models providedwith hair and makeup, a fashion stylist director expert, the ability to sell your designs in our uniquefashion shopping center room at the expo, and more!Platinum Package: 1,500 Venue, Staging & LightingModels ProvidedHair & MakeupFashion Stylist Director ExpertDesigner Video Interview1 Vendor Sponsor TableVIP SeatingAdded to Media & Press ReleasesHD Photos & Videos of Designs on Runway During Show3 PAs Backstage2 Page Spread in KCBG Wedding Planning Workbook3 Months Featured Ad on KCBG websiteUp to 30 Looks10 General Admission Tickets6 Diamond VIP TicketsAbility to sell designs in our Fashion Shopping Center room at the ExpoGold Package: 850 Venue, Staging & LightingModels ProvidedHair & MakeupFashion Stylist Director ExpertDesigner Video InterviewStyle Shoot Added to Inspiration PagePhoto & Video of Designs on Runway During Show2 Pas Backstage2 Page Spread in KCBG Wedding Planning WorkbookUp to 14 looks8 General Admission Tickets4 Diamond VIP TicketsAbility to sell designs in our Fashion Shopping Center room at the ExpoSilver Package: 550 Venue, Staging & LightingModels ProvidedHair & MakeupFashion Stylist Director Expert1 PA Backstage1 Page Spread in KCBG Wedding Planning WorkbookUp to 8 looks5 General Admission Tickets2 VIP Diamond TicketsAbility to sell designs in our Fashion Shopping Center room at the Expo
2019 KCBG Summer/Fall Wedding Planning WorkbookThe Wedding Planning Workbook is designed to be a resource the bride will want to carrywith her through the entire wedding planning process. It includes tips to make sure they find theright vendors to help them with their special day, the ability to compare vendors, special offers,and a directory of local wedding vendors. We give this book out to all the VIP brides that attend ,sell it at the Expo to general admission brides, sell it on our website, and sell it through local stores.This book will be available from July – December 2019, as we update it every 6 months. You canpromote your business as well as your bridal events. Email your ads to [email protected] Advertising Package: 750(Save 20% - 938 Value) Banner Ad½ Page AdSpecial Offer or CouponListing in the DirectoryGold Advertising Package: 375(Save 15% - 443 Value) ½ Page AdSpecial Offer or CouponListing in the DirectoryIndividual Ad Options- 3 Page Spread Ad:-Banner Ad:Full Page Ad:½ Page Ad:¼ Page Ad:1/8 Page Ad:- Special Offer or Coupon:- Listing in the Directory: 995 495 495 295 195 99 99 49
2019 PARTNERSHIP AGREEMENTKCBG Wedding ExpoRegistration is also available online at www.KCBridalExpo.com/vendor-informationSponsorship Options 10,000 – Platinum Sponsor 5,000 – Gold Sponsor 2,500 – Silver Sponsor 1,200 - Business to Business SponsorTotal: Booth Space Only Options 1,550 – Triple Booth (30’ x 10’) 1,100 – Double Booth (20’ x 10’) 650 – Single Booth (10’ x 10’Total: Booth Add-on Options 1300 – Category Exclusivity 100 – Electricity for Booth 100 – Demonstration Time on Stage (15 min) 75 – Corner Spot2019 KCBG Summer/Fall WeddingPlanning Workbook 750 – Platinum Package 375 – Gold Package 995 – 3 Page Spread Ad 495 – Banner Ad 495 – Full Page Ad 295 – ½ Page Ad 195 – ¼ Page Ad 99 – 1/8 Page Ad 99 – Special Offer/Coupon 49 – Listing in DirectoryTotal: Total: Advertising Package Options 2500 – Pro Package 995 – Enhanced Package 350 – Starter PackageTotal: Fashion Designer Package Options 1500 – Platinum Package 850 – Gold Package 550 – Silver PackageTotal: Grand Total: Company Name:Contact Name: Title:Street Address:City: State: Zip:Phone: Email:Website:
Please select a payment method:Check #: Make check out to: KC Bridal Group, Memo: 2019 Wedding ExpoCredit Card: VisaMastercardAmerican ExpressDiscoverCredit Card Number: Expiration Date:CVVC: Billing Zip Code:Authorized Signature: Date:I have the authority to execute this sponsorship agreement on behalf of the above-named company.Signature:Title: Date:*Please send us your current logo in pdf or jpg format with a transparent background. You can email this with a contactname and number immediately to Angela Lukenbill at [email protected] return this contract to:KC Bridal Group, Attn: Angela McCall, 4370 N Oak Trwy, #130, Kansas City, MO 64116For questions, please contact Angela McCall, (816) 813-2638 or [email protected] contract will not be accepted until payment is completed. You will receive a confirmation of your contract within 5 business daysof us receiving it. If you have not heard from us within 5 business days of us receiving it, please contact us [email protected] must provide a non-refundable deposit to reserve your booth. Cancellations less than 30 days from the show are subject to a 100%cancellation fee. If cancellation is more than 30 days, you may receive 50% of your deposit back or apply 100% towards a future showor advertising.You and your booth are required to be available for guests throughout the entirety of the show - up until 5 pm. Leaving early will resultin a fee of 300 and you will not be allowed to sign up for the next show.You must have your booth completely set up at least 45 minutes prior to the start of the show. Late vendors that arrive after 9 am willnot be allowed to set up. Your deposit and fees will be forfeited.You are not allowed to promote other companies at your booth, including, but not limited to signage, literature, business cards,brochures, publications, etc. Your booth is for your company's information only. Violation will result in a single booth fee of 650 foreach vendor you promote.You are not allowed to share booths with other vendors. Violation will result in a fee of 650 for a single booth for each additionalvendor at your booth.You will receive email updates about the show leading up to it. Please provide a working email or emails that will be checked on aregular basis to ensure all correspondence is received in regards to the show. KC Bridal Group is not responsible for any informationabout the show that was sent, but not received.Vendor booth placements are done on a first come, first serve basis. KC Bridal Group reserves the right to alter booth placements theday of the show in case of an emergency.You must provide all materials for your booth including tables, chairs, linens, advertising, etc.There will be trash cans around the room, however, if you provide food samples or are doing beauty treatments, please provide yourown trash can. Trash cans will not be available for private vendor use.DJ's are permitted to bring equipment and sound systems, but any music or sound music be played at an acceptable volume level torespect other vendors. The extra sound can make it difficult for vendors to speak with the guests.Food and Beverage vendors are allowed to provide samples of food and beverage products. Beverage products must be non-alcoholic.Alcoholic beverages must has special permission by KC Bridal Group. You may take food orders and tasting dates for guests' futureevents.The BRIDAL LEAD LIST is for sole use of the vendors of the expo only. Any duplication, transfer or distribution of the lead lists and/ormailing labels is prohibited. The KC Bridal Group leads contain copy-righted information owned by KC Bridal Group, LLC. The use ofbridal leads database is protected with passwords and other security to only allow authorized users. if any advertiser intentionally orunintentionally distributes or allows unauthorized persons to access the database, KC Bridal Group will pursue legal action in theamount of 5,000 for each infraction.
KCBG Wedding Fashion Show Designer Packages Promote your fashion designs in the Fashion Show at our Expo! Packages include models provided with hair and makeup, a fashion stylist director expert, the ability to sell your designs in our unique fashion shopping center room at the expo, and more!