Department Of Engineering Education 2020–2021 Graduate Manual

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Approved by Graduate Committee April 17, 2020Department of Engineering Education2020–2021 Graduate ManualVirginia Tech Department of Engineering Education345 Goodwin Hall 635 Prices Fork Road Mail Code 0218Blacksburg, VA 24061540.231.3384 www.enge.vt.edu1

Approved by Graduate Committee April 17, 2020Table of ContentsENGINEERING EDUCATION GRADUATE PROGRAMPurpose of the Graduate ManualAdministration of ENGE Graduate ProgramsApplication for Admission to the ENGE Graduate ProgramGraduate Student OrientationFinancial AssistanceContinuing an AssistantshipChanging From a GTA/GA to GRAAcademic EligibilityScholarly Ethics and IntegrityENGINEERING EDUCATION GRADUATE CERTIFICATEGoals and ObjectivesTarget PopulationAdmission RequirementsApplicationENGINEERING EDUCATION PhD DEGREEGoals and ObjectivesEngineering Education PhD Coursework RequirementsAdditional Information pertaining to coursesTimeline and Progress to DegreeGraduate Advisor SelectionChanging AdvisorsPhD Advisory CommitteePlan of StudyRequired PhD Milestones and ExaminationsQualifying ExaminationPreliminary ExaminationResearch ProposalProgress ReportFinal ExaminationDissertationENGE Graduate FacultyADDITIONAL VIRGINIA TECH POLICIESEqual Opportunities/Affirmative Action PolicySexual Harassment PolicyAcceptable Use Of Information Systems At Virginia TechGeneral PrinciplesGuidelinesEnforcementVirginia Tech Principles of 171921212222232424242525252626

Approved by Graduate Committee April 17, 2020ENGINEERING EDUCATION GRADUATE PROGRAMOur Mission: Preparing scholars to advance knowledge and address significant challengesfacing engineering education.The Engineering Education (ENGE) graduate program at Virginia Tech is ideal for students whoare interested in becoming leaders in innovation and catalysts for change in society throughrigorous research in the field of engineering education. The program strives to prepare studentswho are interested in a variety of professional goals, including engineering faculty positions inuniversities of all types, students who wish to pursue careers in policy, and students with a stronginterest in educational research, corporate training management, university assessment oruniversity administration.The cross-disciplinary PhD program is designed specifically to prepare graduates for careersacross the entire range of engineering education. The inherent flexibility of the program allowsstudents to tailor their curriculum and research to prepare them to achieve their goals inengineering education. The Virginia Tech Department of Engineering Education offers aGraduate Certificate in Engineering Education and a Doctor of Philosophy (PhD) Degree inEngineering Education.Purpose of the Graduate ManualThe Graduate Manual provides a detailed description of the requirements for all graduateprograms offered by the Department of Engineering Education as well as descriptions of theprocedures for completing the requirements of each program. Additional information concerningGraduate School requirements may be found in the Virginia Tech Graduate Policies andProcedures and Course Catalog: catalog/If there is any doubt regarding the interpretation of any regulation or requirement in this manual,or if there are questions about the graduate program involving matters not covered in thismanual, please consult with the Assistant Department Head (ADH) for Graduate Programs.This manual includes the requirements, policies, and procedures adopted by ENGE forsuccessful completion of graduate programs. The requirements set forth herein apply only tograduate programs in ENGE. The Virginia Tech Graduate School has established further andseparate requirements, and ENGE graduate students must meet the requirements of both theGraduate School and the ENGE Department for successful degree completion. While GraduateSchool requirements may be mentioned occasionally in this document, students should consultthe Graduate Policies and Procedures and Course Catalog for a complete description of thoserequirements.The requirements, policies, and procedures set forth herein apply to students joining the ENGEGraduate Program on or after Fall Semester 2020. It is the responsibility of each graduate studentin ENGE to understand and adhere to all applicable policies, procedures, and requirementsincluded in the Graduate Manual.3

Approved by Graduate Committee April 17, 2020The provisions of this manual do not constitute a contract, expressed or implied, between anyapplicant or student and the ENGE Department or Virginia Polytechnic Institute and StateUniversity. The University and the ENGE Department reserve the right to change any of theprovisions, schedules, programs, courses, rules, regulations, or fees whenever University ordepartmental authorities deem it expedient to do so.Administration of ENGE Graduate ProgramsThe ADH for Graduate Programs and ENGE Graduate Committee develop all requirements,policies, and procedures for the ENGE Graduate Program with input from students and faculty.The Academic Programs Manager serves as administrative assistant to the Graduate Program,maintains all files for the graduate program, is the source of information on the graduate programincluding but not limited to: forms for carrying out graduate program and Graduate Schoolrequirements, course registration, application for admission and financial aid, grade changes, andother routine paperwork relating to the graduate program. Additionally, the Academic ProgramsManager works on marketing for the department both internally and externally.The administrative staff of the graduate program of the ENGE Department includes:Department Head:Dr. Jennifer [email protected] for Graduate Programs:Dr. Jacob [email protected] Programs Manager:Tamara “Mara” [email protected]

Approved by Graduate Committee April 17, 2020Application for Admission to the ENGE Graduate ProgramTo expedite the application process, online applications are required. Complete applicationsinclude: Application for admission to the Graduate School Three letters of recommendation A statement of purpose and research interests (1000 word limit) for graduate study Official transcript(s) — can be either scanned official transcript(s) or electronic officialtranscripts provided by the institution’s Registrar; original transcripts are required uponenrollment TOEFL scores for students whose first language is not English.Unofficial transcripts are required even for applicants holding other degrees from Virginia Tech.The application for admission to the Graduate School should indicate the semester and year forwhich the student is applying for admission.Applicants can begin the online application process -apply.htmlTOEFL scores (if applicable) AND unofficial transcripts must be received by the GraduateSchool before the application is considered complete.Graduate Student OrientationPrior to the start of Fall semester, the ENGE Department conducts a mandatory orientation to theDepartment and the graduate program for new graduate students. This orientation provides newstudents with a review of ENGE graduate program requirements, procedures for fulfilling thoserequirements, guidance on selecting a faculty advisor, the graduate honor system, and othertopics of importance to new students. For students serving as teaching assistants, additionalDepartment and University training is also required. Additional orientation sessions maycontinue throughout the Fall semester and will be scheduled as needed.Financial AssistanceThe ENGE Department offers financial assistance for qualified graduate students in the form ofgraduate teaching assistantships (GTA) and graduate research assistantships (GRA); studentsmust apply before the application deadline to be given full consideration for Fall funding.Additional fellowships are also available through the College of Engineering and the GraduateSchool; students are notified on a case-by-case basis when the Department is asked to makenominations for those fellowships. All assistantships carry a waiver of tuition, except thoseawarded during summer terms. The minimum departmental funding rates for stipends followsthe following schedule (pending positive reviews from supervisors, see Continuing anAssistantship section for a description of the satisfactory/unsatisfactory decision process):First 4 semesters as GRA/GTA/Internal Fellowship in ENGE: Bottom of Step 13 Semesters 5-6 as GRA/GTA/Internal Fellowship in ENGE: Middle of Step 13 Semesters 7 as GRA/GTA/Internal Fellowship in ENGE: Bottom of Step 14o Note: must be a PhD candidate at the start of the semester for this rate (i.e., passedthe preliminary exam)5

Approved by Graduate Committee April 17, 2020Fees included in enrollment (estimated based on 2019 data) include:Engineering, Library, and Technology Fee - 1087.5Comprehensive Fees (Student Activity Student Cultural Activities, Health, Athletic,Transportation Services, Recreation Sports, Student Service) - 1048.00Commonwealth Facility & Equipment Fee - 302.00Students pay the Comprehensive fees and the Commonwealth Facility & Equipment fee. Allother fees are usually paid for with each fellowship/assistantship. These are estimated fees andshould be verified by visiting the Bursar's website.Teaching assistants must be on campus for training beginning August 10. The dates of the ENGEDepartment PhD student orientation are coordinated with other training activities to avoidconflicts. A student who is supported by a full-time GTA is obligated for 20 hours of work perweek throughout the semester for which the award applies. Typically a GTA is assigned to teachin the first-year engineering program. GRA appointments are made to support research projectsthat are supervised by ENGE faculty; hence, the principal investigators for the research projectare responsible for selecting students for a GRA. GRA offers should include a discussion ofexpectations for ongoing funding and advising relationships. A student receiving a full-timeGRA is expected to work 20 hours per week during the semester for which the award applies; theprincipal investigator will assign duties. The duties of a student supported by a fellowshipdepend on the particular fellowship and are not covered in this manual.Until required coursework is completed, students holding a full-time assistantship must carry acourse load of at least 12 credit hours per semester, and not more than 18 hours. Until a studentpasses the qualifying exam, if funded on a GTA, they must be registered for at least one classunless receiving permission from the ADH for Graduate Programs. Students holding less thanfull-time GTAs or GRAs receive a proportionally smaller stipend and reduced tuition waiver andcarry a proportionally lower workload. Graduate School policies govern whether additional oroutside employment is allowed.Continuing an AssistantshipContinued assistantship support is competitive and dependent upon funding available to theDepartment. For students pursuing a PhD, the terms of a GTA or GRA are contingent onsatisfactory academic progress, satisfactory performance of GTA or GRA duties, andprofessional and personal conduct. Students are typically awarded two years of support uponmatriculation. After two years, funding is not guaranteed, but preference will be given to ENGEstudents over non-ENGE students for GTAs pending performance reviews. Requests forrenewal of assistantships will be considered along with new applications each semester.The process for reviewing assistantship performance and re-issuing a graduate assistantshipcontract is as follows: Supervisors (i.e., faculty members working directly with students) are responsible forfilling out the review form and sharing that review with students. Students upload the completed review form to Canvas each semester. Following each semester, both the Graduate and Undergraduate ADHs go through theENGE PhD roster and determine satisfactory or unsatisfactory, using review forms as aprimary data point (supplemented with meetings if needed).6

Approved by Graduate Committee April 17, 2020o If unsatisfactory, that review serves as the documented warning that improvementis needed.o If the student already had a documented performance improvement plan, thestudent will no longer receive departmental funding (i.e., GTA), regardless ofstage in the program. Student may appeal decisions by the ADHs with the Department Head. Students who wish to appeal the DH decision may take that appeal through the universityHR process.Changing From a GTA/GA to GRAA student who has been offered and accepted a GTA contract for a given semester may give up aGTA in favor of a GRA up to three weeks (21 days) before the Fall contract start date or beforethe end of the Fall semester for Spring classes. Beyond that time, a GTA may be vacated in favorof a GRA only with the consent of the ADH for Graduate Programs and the ADH forUndergraduate Programs. If the decision is reached that the GTA position cannot be vacated, theDepartment Head will be consulted before the decision is implemented. One consideration in thedecision is the availability of qualified graduate students to fill the vacated GTA position.Academic EligibilityTo remain academically eligible, a student must maintain a cumulative grade point average of3.00 or better for all courses taken while in Graduate School at Virginia Tech. The ENGEDepartment continuously monitors the progress of each graduate student. The GraduateCommittee reviews the progress of each ENGE graduate student annually. These reviewsconsider students’ goals and reflections on their professional development as well as activitiescaptured on their CVs.Any student with a cumulative grade point average below 3.00 for their prior semester ofgraduate work or whose review materials are found deficient will be placed on academicprobation and may be required to appear before the Graduate Committee. The purpose of thisappearance is to discover the source of the difficulties related to unsatisfactory progress and tooutline adjustments that the student should pursue for improvement. In accordance withGraduate School and ENGE Departmental policy, any student who fails to meet theserequirements in two successive semesters typically will be dismissed from the ENGE graduateprogram. The student’s advisor will be consulted at all stages in this process.Students may receive an “incomplete” in a course for a variety of reasons. If the “incomplete” isnot resolved by the last day of classes of the next semester in which the student is enrolled forcourses that appear on the student’s Plan of Study, the student will be placed on academicprobation and may be required to appear before the Graduate Committee. The purpose of thisappearance is to discover the source of the difficulties and to outline adjustments that the studentshould pursue for improvement. Two successive semesters on probation will typically result inthe student being dismissed from the ENGE graduate program. The student’s advisor will beconsulted at all stages in the process.7

Approved by Graduate Committee April 17, 2020Start of Semester Defense Exception (SSDE)Start of Semester Defense Exception (SSDE) is a special enrollment category for students whohave fulfilled all degree requirements and are registering only to take the final oral examination.There are exceptions and procedures for being allowed to enroll in SSDE that can be found onthe Graduate School website.Continuous EnrollmentThe Commission on Graduate Studies & Policies and University Council approved a resolution(2014-15H) that requires graduate students to be continuously enrolled for a minimum of threecredit hours in all Spring and Fall semesters at the University from the time of initialmatriculation in the degree program until graduation. There are exceptions and procedures fortaking a Leave of Absence that can be found here: catalog/policies.htm?policy 002d14432c654287012c6542e382008cScholarly Ethics and IntegrityAcademic integrity is essential for maintaining the quality of scholarship in the Department andfor protecting those who depend on the results of research performed by faculty and students.The faculty of the Department of Engineering Education expects all students to maintainacademic integrity at all times in the classroom and in research and to conduct academic work inaccordance with the high ethical standards of the profession. Students are expected to maintainacademic integrity by refraining from academic dishonesty and conduct that aids others inacademic dishonesty or that leads to suspicion of academic dishonesty.The Graduate Honor Code establishes a standard of academic integrity and demands a firmadherence to a set of values. In particular, the code is founded on the concept of honesty withrespect to the intellectual efforts of oneself and others. Compliance with the Graduate HonorCode requires that all graduate students exercise honesty and ethical behavior in all of theiracademic pursuits at Virginia Tech, whether these undertakings pertain to study, course work,research, extension, or teaching. Details on the Graduate Honor Code can be found on theGraduate School website.It is recognized that graduate students have very diverse cultural backgrounds. The term “ethicalbehavior” is defined as conforming to accepted professional standards of conduct, such as codesof ethics used by professional societies in the United States to regulate the manner in which theirprofessions are practiced. The knowledge and practice of ethical behavior shall be the fullresponsibility of the student. Graduate students may, however, consult with their advisors,Department Head, the international students office, or the Graduate School for furtherinformation on expectations and definitions.All graduate students while being affiliated with Virginia Tech shall abide by the standardsestablished by Virginia Tech, as described in the Graduate Honor System Constitution. Graduatestudents, in accepting admission, indicate their willingness to subscribe to and be governed bythe Graduate Honor Code and acknowledge the right of the University to establish policies andprocedures and to take disciplinary action (including suspension or expulsion) when such actionis warranted. Ignorance shall be no excuse for actions that violate the integrity of the academiccommunity.8

Approved by Graduate Committee April 17, 2020Specific guidance regarding potential honor code violations on the Qualifying and PreliminaryExaminations is described in the sections on those Examinations. In all written work completedfor ENGE course and degree program requirements, students should be sure to cite sources ofideas and clearly identify direct quotes. To avoid plagiarism, students should use norms for citingdirect quotes around any strings of text longer than three words that are directly copied from anyother source.Retention of State PropertyWhen students leave the university for any reason, they must return all property belonging to theCommonwealth of Virginia to their faculty supervisor or other appropriate persons. It is unlawfulto remove from the university campus any property that was purchased with state funds orsponsored research funds or developed while employed by Virginia Tech in any category. Someexamples of items that cannot be taken away or destroyed are door keys, computer programs,laptops, books, original drawings and figures for research reports, and video or cameraequipment.The student and his or her advisor, mentor, supervisor, or the ADH for Graduate Programsshould determine ownership of data and make arrangements for appropriate access. Studentsshould recognize that they do not

engineering education. The Virginia Tech Department of Engineering Education offers a Graduate Certificate in Engineering Education and a Doctor of Philosophy (PhD) Degree in Engineering Education. Purpose of the Graduate Manual The Graduate Manual provides a detailed description of the requirements for all graduate