ISO 45001 OCCUPATIONAL HEALTH AND SAFETY MANAGEMENT .

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ISO 45001OCCUPATIONAL HEALTH ANDSAFETY MANAGEMENT SYSTEMSMIGRATION GUIDEISO 45001 OVERVIEWThe occupational health and safety (OH&S) management system, ISO 45001, is a new international standardthat provides a framework for an organization to manage risks and opportunities to help prevent work-relatedinjury and ill health to workers. The intended outcome is to improve and provide a safe and healthy workplace.ISO 45001 is intended to help organizations, regardless of size or industry, in designing systems to proactivelyprevent injury and ill health. All of its requirements are designed to be integrated into an organization’smanagement and business processes.KEY BENEFITS OF ISO 45001ISO 45001 implements the Annex SL process and structure,making integration of multiple ISO management system standardseasier, such as ISO 9001, Quality management systems and ISO14001, Environmental management systems.It uses a simple plan-do-check-act (PDCA) model, which providesa framework for organizations to plan what they need to putin place in order to minimize the risk of injury or illness. Themeasures should address concerns that can lead to long-termhealth issues and absence from work, as well as those that giverise to injuries.ISO 45001 enables an organization to identify OH&S hazards,risks and opportunities to proactively manage to support workerwellness/well-being. The ISO 45001 standard calls for theorganization’s management and leadership to: Integrate responsibility for health and safety issuesas part of the organization’s overall plan Demonstrate engagement with employees (and wherethey exist employees’ representatives) to create anorganizational cultural that encourages active participationof workers in the OH&S management system Ensure the OH&SMS is integrated into an organizationsbusiness processesIMAGEWhy an ISO standard?Employees feel their needsand safety are being takeninto account.A strong occupationalhealth and safetymanagement system canhelp reduce injuries andillness in the workplace.May help avoid legal costsand may even reduceinsurance costs.Create a positivecorporate culturesupportive of preventionof workplace injuryand illness, as well asemployee participation.

KEY CHANGE: Structure of International Standard - New Annex SL StructureForeword Introduction0.1 Background0.2 Aim of OH&S Management System0.3 Success Factors0.4 Plan-Do-Check-Act Cycle1. Scope6. Planning2. Normative References7. Support3. Terms and Definitions8. Operation4. Context of the Organization9. Performance Evaluation5. Leadership and Worker Participation10. ImprovementAnnex A: Guidance on Use of This International Standard BibliographyAlphabetical Index of Terms

KEY CHANGE: Organizational Context (Clause 4.1)Results of the context review should be used to: Understand and determine the scope and issues (positive and negative) that can affect how anorganization manages the OH&S management system Determine risk and opportunities Develop or enhance OH&S policy and set objectives Gain high-level understanding of needs and expectations of workers and other interestedparties (and differences for managerial and non-managerial workers)Issues include conditions, characteristics or changing circumstances that can affect OH&S. Internal/external issues can result in risks/opportunities.External Context Issues Cultural, political, economic and legal issues, natural surroundings and market competition New competitors, technologies, laws and occupations Key drivers and trends in industry sector Relationships, perceptions and values of external interested partiesInternal Context Issues Organizational structure, roles, accountabilities, capabilities and organizational culture Information systems, flows and decision-making Introduction of new products, materials, services, tools, premises, and equipment Standards, guidelines and contractual relationships Working conditions and working time arrangement

KEY CHANGE: Understanding Needs of Workersand Other Interested Parties (Clause 4.2) Needs and expectations of both managerial and non-managerial workers and workersrepresentatives (where they exist) Affect OH&S management system or which perceive themselves to beaffected by OH&S system (A.4.2) Worker and as appropriate workers’ representatives Legal and Regulatory authorizes Parent organization Suppliers, co-contractors and subcontractors Workers’ organizations (trade unions) and employers’ organizations Owners, shareholders, clients, visitors, local community, neighbors and general public Occupational health and safety organizations; occupational safety and health-careprofessionals (e.g., doctors, nurses)Note: Needs and expectations from interested parties become obligatory requirements for anorganization if the organization chooses to adopt them.Interested parties ppliersBoard sMediaLegislators

KEY CHANGE: Leadership and Worker Participation (Clause 5)Leadership has been enhanced to ensure commitment and active support from topmanagement in: Taking overall responsibility and accountability for protection of workers’work-related health and safety Ensuring OH&S policy and objectives are established Making OH&S compatible with the organization’s strategic direction Integrating OH&S into the organizational business process Allocating necessary resources for OH&S (establish, implement, maintain and improve) Ensuring active participation of workers and workers’ representatives (consultation,participation of workers and removing obstacles) Developing internal/external communications supporting OH&S Ensuring OH&S management systems achieve intended outcome(s) Directing and supporting persons to contribute to the effectiveness of OH&S Ensuring and supporting continual OH&S improvement Supporting relevant management roles to demonstrate their leadership as it applies to theirareas of responsibility Developing, leading and promoting an organizational culture that supports the OH&Smanagement system

KEY CHANGE: Consultation and Participation of Workers (Clause 5.4)Non-Managerial Worker ParticipationThe organization shall: Provide mechanism, time, training and resources for consultation andparticipation of workers (and where they exist workers’ representatives)at all levels and functions. Provide timely access to clear, understandable & relevant information about the OH&SMS Determine & remove barriers for participation and consultationNon-managerial worker participation is given additional emphasis, including: Identifying hazards and assessing risk Defining actions to control hazards and risks Identifying competence and training needs and evaluating training Determining information (what and how) to be communicated Investigating incidents and non-conformities, and involvement in corrective actions Defining needs and expectations of interested parties Establishing policy Assigning organizational roles, responsibilities, accountabilities and authorities

KEY CHANGE: Hazard Identification/Assessment of Riskand Opportunities (Clause 6)Hazard identification should proactively identify any sources or situations, arisingfrom an organization’s activities, with potential for work-related injury and ill health.Sources/situations could include: How work is organized: Includes social factors, leadership and culture Routine and non-routine activities and situations, including: Infrastructure, equipment, materials, substances and physical conditions in the workplace Hazards that arise as a result of product design Human factors How the work is actually done Emergency situations People, including considerations of: Those who access the workplace, including workers, contractors, visitors and other persons Those in the vicinity of the workplace who can be affected by the organization’s activities Workers at the location not under direct control of the organization Actual or proposed changes in organization, operations, processes activities and the OH&S management systems Changes in knowledge of or information about hazards Past incidents, both internal and external to the organization including emergenciesand their causes

KEY CHANGE: Planning (Clause 6)When planning the OH&S management system, organization must: Consider issues referred to under “Organizational Context” (4.1) Meet requirements referred to under “Interested Parties” (4.2) Define the scope of its OH&S management system (4.3) Determine risks and opportunities that need to be addressed Determination of legal & other requirementsWhen planning how to achieve OH&S objectives, the organization must determine: What will be done What resources will be required Who will be responsible When they will be completed How they will be measured through indicators (if practicable) and monitored How results will be evaluated How the actions to achieve OH&S objectives will be integrated into theorganization’s business process

KEY KEY CHANGE 9: Documented Information (Clause 7.5)Organizations need to maintain and retain documentation information ofOH&S objectives and plans to achieve them, keeping complexity to a minimum.This change is aimed at preventing the risk of unintended use of obsoletedocumentation information. It should not have the effect of preventing workersfrom obtaining a full and complete picture of the hazards/risks of their work.Control of Documented Information Available and suitable for use, where and when needed Adequately protected (loss, confidentiality, use, integrity) Control Distribution, access, retrieval, use Storage and preservation Control of changes Retention and disposition Access by workers, and where they exist, workers representatives, to relevantdocumented informationOutsourcing merging Key Changes

KEY CHANGE 10: Outsourcing, Procurement and Contractors (Clause 8)OutsourcingOrganizations must ensure that outsourced processes affecting the OH&Smanagement system are controlled.An outsourced process is an arrangement where an external organizationperforms part of an organization’s function or process.Note - An external organization is outside the scope of the organization’s managementsystem, although the outsourced function or process is within the scope.In addition: The organization shall ensure that the outsourced functions and processes are controlled Ensure outsourcing arrangements are consistent with legal and other requirements withachieving the intended outcomes of the OH&SMS The organization and external providers have a relationship where the process is perceivedby interested parties as being carried out by the organizationProcurementA company must establish controls to ensure that the procurement of goods (for example products,hazardous materials or substances, raw materials or equipment) and services conform to its OH&Smanagement system requirements.Prior to procuring goods and services, the organization should identify procurement controls that: Identify and evaluate potential OH&S risks associated with products, materials,equipment and services Require products, materials, equipment and services to conform to OH&S objectives Define needs for information, participation and communicationsPrior to use in workplace: Verify that any procured equipment, installations and materials are adequate beforebeing commissioned to ensure they function as designated Ensure goods are delivered to specifications and are tested to ensure theywork as intended and specified Communicate and make available usage requirements, precautions or otherprotective measures

KEY CHANGE 10: Outsourcing, Procurement and Contractors (Cont’d.)Organization must establish a process and determine controlsfor achieving reduction in OH&S risks using the following hierarchy:MostEffectiveHIERARCHY OF AdministrativeControlsppePhysically removethe hazardReplacethe hazardIsolate peoplefrom the hazardChange the waypeople workProtect the worker withpersonal protective equipmentLeastEffective Hazard elimination: Avoiding risks andadapting work to workers, (integrating healthsafety and ergonomics when planning newworkplaces, and creating physical separationof traffic between pedestrians and vehicles) Substitution: Replacing the dangerous withthe less or non-dangerous (replacing solventbased paint with water-based paint) Engineering controls: Implementingcollective protective measures (isolation,machine guarding, ventilation, noisereduction, etc.) Administrative controls: Giving appropriateinstructions to workers (lock-out processes,induction, forklift driving licenses, etc.) Personal protective equipment (PPE):Providing PPE and instructions for PPE use/maintenance (safety shoes, safety glasses,hearing protection, chemical and liquidresistant gloves, electrical protectiongloves, etc.)

KEY CHANGE 11: OH&S Performance Evaluation (Clause 9)Organizations must establish, implement and maintain a process for monitoring, measurementand evaluation. They must determine what needs to be monitored and measured, including: Criteria against which the organization will evaluate OH&S performance Methods for monitoring, measurement, analysis and evaluation, as applicable, to ensure validresults When the monitoring and measuring will be performed When the results from monitoring and measurement will be analyzed, evaluated andcommunicatedExamples of what could be monitored and measured include: Progress on meeting policy commitments, achieving objectives and continual improvement Occupational health complaints, health surveillance of workers and wo

ISO 45001 is intended to help organizations, regardless of size or industry, in designing systems to proactively prevent injury and ill health. All of its requirements are designed to be integrated into an organization’s management and business processes. KEY BENEFITS OF ISO 45001 ISO 45001 implements the Annex SL process and structure,