WISC ONSIN DEPARTMENT OF JU STIC EDIVISION OF LAW ENFORCEMENT SERVICESJ.B. VAN HOLLENATTORNEY GENERALV O LU M E2010-4TIME System NewsletterCrime Information BureauI N S ID E T H I S I S S U E :The Department of Justice (DOJ) and Department ofTransportation (DOT) continue to work towards makingWisconsin driver photos available to you via the TIMESystem. When deployed, Wisconsin driver photos will beavailable to law enforcement in other states as well as Wisconsin law enforcement.DOT will be returning the driver photo as a separate additional response when a photo is requested. New transactions will be created in the TIME System and be implemented in the Portal 100and eTIME Browser applications. Local agencies will need to modify your local applications and software if you want to request, receive and display thedriver photos to use these new transactions. We will get the details of thesenew transactions out to you as soon as possible once they are tested and finalized.I am pleased to announce two additions to the TIME & Technical Unit withinCIB. Jessica Sash is new to CIB joining us as training officer filling TerryDeWitt’s vacancy. Sara Phelan transferred from within CIB and is the new program and policy analyst filling Vickie Stamn’s vacancy. As they get comfortable in their new positions you will begin to see and here more from them.The CIB Technology Conference in September was a success from my point ofview. I had the opportunity to hear some good discussions and ideas from youthe users. One topic presented, and will continue to be news in the future, is theanticipated release of a new version of the CJIS Security Policy in January2011. This “new version” is actually a complete rewrite of the policy and contains many changes impacting the TIME System. More information will becoming as we sort through all the changes ourselves.Please feel free to contact me or any of the CIB staff to discuss your thoughtson how we can continue to improve.Walt NevermanDirector CIBPerson With Info2New Trainer22 Hr. Juvenile Entry3CJIS Security Policy3Misd. Warrant Entry4New Plate Design4Condensed DL5Municipal Courts5New Portal Query5WI DL Photos6NCIC Detainers6Urgent Msg. Change7ORI Listing7EBC Blocks7NLETS LPR Info8New Analyst8Possible EBC Issues8Juvenile P&P9NLETS Help Files9CJIS Deadline10NCIC Images10Multiples10
PAGE 2V O LU M E2010-4Person With InformationNCIC recently debuted an enhancement to the Missing Person File. The new functionallows an agency to add special supplemental information to an already existing missing person record that describes a person who may have information regarding the missing person. The next Portal 100 software update will include the forms TIME Systemusers will need to add, modify, supplement and cancel information regarding the Person With Information (PWI).The PWI capability may only be used when: The missing person was last seen under circumstances that pose a risk to the safety of that person.Thus PWI information may only be added to missing person records in the endangered or involuntary categories, and only the agency that entered the missing person record may add PWI information to the record. There is a substantial likelihood that the PWI has relevant information about the missing personthat could result in the recovery of the missing person. The identity of the PWI has been disclosed to the general public through an Amber Alert or otherformal notification. Entering information concerning the PWI could assist the law enforcement agency to identify andinterview the PWI and the resulting information could assist in the recovery of the missing person. The PWI cannot be located and time is of the essence. There is no prohibition under state law on the publication of information concerning the identityof a person for whom a warrant has not been obtained.If the PWI can be entered as wanted (warrant exists, temporary felony want, etc.) the subject should beentered as a wanted person and the wanted and missing person records should be linked. Only two Persons With Information may be added to a missing person record, and the PWI information must be reviewed/validated 72 hours after it is entered and every 30 days thereafter.TIME System agencies should review their policies and procedures regarding missing persons to takeinto account this new functionality, and ensure appropriate investigative personnel are also aware ofthis new feature.New Training OfficerThe Crime Information Bureau welcomes Jessica Sash as a new Training Officer.Jessica comes to us from the Wisconsin Dells Police Department where she served asan Emergency Communications Operator for 4 ½ years, also taking on the role ofField Training and Validation Officer. Prior to Wisconsin Dells, she spent 2 yearsworking for Cedarburg Police Department in their communications division.When she is not working, Jessica enjoys spending time with friends, family and pets. She can often befound fishing with her husband at their cabin in the north woods. With her new found weekends off,she plans on putting her Architectural Drafting and Construction Degree to use in assisting her familywith some remodeling and upkeep projects around their homes, which she also considers to be a hobby.Jessica joins Donna Bente and Jim Muller as CIB Training Officers.
T I M E S Y S TEM N EWSLETT E RPAGE 3Keep Your Eyes Open For New CJIS Security PolicyAs technology continues to change, the TIME/NCIC Systems must take steps to ensurethe law enforcement computer networks we all use are secure. Thus the FBI’s CriminalJustice Information Services (CJIS) division has established policies that outline whatsecurity measures must be in place for agencies accessing criminal justice information.This CJIS security policy has recently been rewritten. A preview of some of the changes to the policywas presented at the recent CIB Technology Conference. Once the policy has been finalized (which isexpected in January 2011) CIB will be publishing a special edition of the TIME System newsletter outlining the policy, its significant changes, and presenting further information regarding policy requirements.New License PlateA new plate design for historic military vehicles is available from the Wisconsin Department of Motor Vehicles. The new plate features white numbers onan olive green background with *WISCONSIN* at the top and *HISTORIC MV* at the bottom. A 5pointed star design on the left and stacked letters, *MV* on the right. License plate type code forTIME System inquiry is ML. License plate type code for TIME System entry is AQ (historic).A historic military vehicle (HMV) is a vehicle manufactured for use in any country’s military forces.It must be maintained to accurately represent a military design and markings. HMVs manufactured inthe U.S. may be of any age. Imported HMVs must be at least 25 years old. An HMV may be an auto,truck, trailer or motorcycle of any size and weight but cannot be a tracked vehicle (one that runs oncontinuous tracks or a combination of wheels and tracks).There are four former military vehicles that may also be registered as a collector vehicle. These arethe Pinzgauer, Kaiser Jeep M-715, military HUMVEE and GMC DUKW truck models. The ownermay choose to register these models as either a collector or as a HMV. Different fees and rules applyto these four models only.Historic military vehicle registration allows operation only to and from special occasions, such as parades and show events and for regular maintenance. Military vehicles are seldom manufactured tomeet federal motor vehicle standards and do not have federal certification labels, so they must displaythe HMV plate and registration for legal operation. The operator of an HMV must have a valid regular driver license; some HMVs may also require the operator to have a valid commercial driver license. The operator must follow all traffic laws.Reminder: eTIME Web AddressRemember, eTIME browser users can now log in to the eTIME browser withoutneeding to log in to WILENET first by going directly to http://wi-time.gov.WILENET access is still required for initial eTIME registration.
V O LU M EPAGE 42010-4Misdemeanor Warrant Entry, Officer Safety andGun PurchasesDid you know that you could enter misdemeanor warrants into NCIC? Did youknow you can enter felony warrants into NCIC even if the district attorney is unwilling to extradite thesubject from another state? For years agencies have been allowed to enter misdemeanor warrants andnon-extraditable felony warrants into the NCIC database, however not all Wisconsin agencies havetaken advantage of these capabilities. CIB would like to offer agencies 2 reasons they may wish tochange their policy and enter all allowed warrants into the NCIC nationwide database, not just the CIBstatewide database.Officer Safety. Agencies are encouraged to enter all possible wanted person records into NCIC to helpkeep their fellow officers and criminal justice brethren safe. For example, in most cases the wantedperson does not know that the district attorney has indicated they are unwilling to extradite the subjectfrom another state. As far as the fugitive is concerned, they believe that if they are contacted by lawenforcement while they are wanted, they are going to jail. Does that mindset make the person more ofa threat to the officer he encounters? Entering non-extraditable warrants, whether felony or misdemeanor, into the NCIC database ensures law enforcement officers in other states are presented with allavailable information on a subject, allowing them to make conscious decisions regarding officer safety.Gun Purchases. As you may know, federal and state laws require a criminal background check on asubject before they are allowed to purchase a gun from a license dealer. Title 18 of the United StateCode, Chapter 44, § 922 (g) prohibits the purchase of a firearm if the subject is a fugitive from justice.If the weapon the subject wishes to purchase is a handgun, the Wisconsin Handgun Hotline, operatedby CIB, performs a background check in accordance with state and federal laws that the person is eligible to purchase a handgun. Handgun Hotline staff perform a query of the CIB and NCIC hotfiles, inaddition to other searches, to determine if the subject is wanted. If a warrant is discovered, the Handgun Hotline will confirm the warrant is still outstanding (even though the subject is not in custody) anddeny the transfer of the handgun.If the weapon the person is attempting to purchase is a long gun, such as a shotgun or rifle, the background check is performed by the National Instant Criminal Background Check System (NICS), whichis operated by the FBI. NICS staff queries the NCIC hotfiles to determine if the subject is wanted, theydo not have access to the CIB hotfiles wanted person database. Thus if felony or misdemeanor warrants have been entered in to CIB only, NICS staff would not be aware of the existence of these warrants, and approval to purchase a weapon may be granted to a person that would have otherwise beendenied.New License Plate DesignBeginning October 25, 2010, a new plate design became available for the Celebrate Children license plate.The new design replaces the current plate design, which will no longer be issued. Customers with theold design may keep them or apply for replacement plates and receive the new design.
T I M E S Y S TEM N EWSLETT E RPAGE 5Condensed Driver’s License ResponseIn early 2010, the Department of Transportation changed the look of driver’s license responses. In particular, responses became longer, displaying many new pieces of information. While this new information can be valuable to law enforcement, users informed CIB itwas not needed in all situations.As a result, CIB and DOT have worked together to develop a new ‘condensed’ DOT driver response.This response provides basic demographic and status information, along with a summary of the subject’s driving history. The upcoming Portal 100 service pack will include these new transactions in theQuery WI Driver/Wanted status folder of the menu. Two transactions will be available: 0659 to querythe condensed record by name/sex/race/date of birth and 0661 to query the condensed record bydriver’s license number.When these transactions become available, agencies may wish to consider re-programming their Portal100 hot key combinations (i.e, ALT 4) to use this condensed query.Changes to Municipal CourtsWith the recent passage of Wisconsin Act 402, it seems prudent to revisit the issueof municipal court access to the TIME System. Act 402 enacted many changes instate statues regarding the establishment and workings of municipal courts, includingspecifying that municipal court personnel shall be located in an area separate and distinct from the police department and shall have a telephone number that is separate from that of anyother governmental department.In several recent cases, CIB has discovered municipal court personnel accessing the TIME System, including eTIME, after incorrectly identifying themselves as police department employees. While policedepartment and municipal court personnel do work closely together it is important that personnel accessing the TIME System are correctly identified by agency ORI. A liability issue may be present ifmunicipal court personnel are accessing TIME System information using the police department’s ORIand a violation is found. Wisconsin has over 250 municipal courts. As criminal justice/law enforcement personnel, municipal court clerks, judges, etc. are authorized to have access to TIME System information for criminal justice/law enforcement purposes, however they must be correctly identified ascourt personnel and an ORI must be applied for and assigned by CIB.Please ensure that agency personnel are correctly identifying themselves and their agency when accessing the system. Agencies may wish to review their roster of TIME System personnel to ensure it correctly lists only personnel associated with your department.New Portal 100 TransactionThe next Portal 100 software service pack will contain a new TIME System user-requestedtransaction. Transaction 0755 is modeled on the standard 0781 warrant/wanted driver’s license query,but instead of returning a full Wisconsin driving record response it returns a summary driving recordresponse from DOT. Like the 0781 transaction, the transaction will also allow a user to include additional fields such as social security number, FBI number, miscellaneous number, etc. in the query.
V O LU M EPAGE 62010-4WI Driver’s License PhotosMany agencies have asked CIB the question: I can get driver’s license photosfrom other states – why not Wisconsin? Wisconsin statute 343.237(3) specifiesthat requests from Wisconsin law enforcement agencies for Wisconsin driver’slicense photos had to be in writing, on agency letterhead, etc., thus prohibiting use of the TIME System toobtain such photos.Times have changed, and in the 2009-2010 legislative session Wisconsin Act 167 was passed and subsequently signed by the governor. This act repealed the provisions of § 343.237(3) and created § 165.827,which requires the Wisconsin Department of Transportation to make driver’s license photos available tothe Wisconsin Department of Justice (DOJ) in a digital format. DOJ shall then provide them to Wisconsinlaw enforcement, federal law enforcement and law enforcement of other states via the TIME System.The act becomes effective on March 1, 2011. CIB and DOT are working together to fulfill the requirements of this new law and make driver’s license photos available via the TIME System. As one of thefirst steps, in the next Portal 100 software update, users will notice a new field on numerous transactions,the ‘DOT Image Indicator’ field. Once fully functional, a ‘Y’ for yes placed in this field will return anavailable driver’s license photo to the requestor via the TIME System. In addition, if a Wisconsin driver’slicense photo is requested, purpose code and reason/attention line fields are required, specifying why thephoto is requested and who specifically will be receiving it.More details will be announced once an implementation date has been selected, but agencies may wish tobegin examining their policy and practices in anticipation of this new capability.Detainers, NCIC StyleIn the past, if a warrant was entered in both CIB and NCIC and an agency wished to usethe detainer function, an agency had to cancel the entry and re-enter the warrant into CIBonly. Things have changed. Agencies now have the ability to place a detainer on a record that is entered in both CIB and NCIC (without having to cancel/re-enter).A detainer can be added to a wanted person record after the person is arrested, hit confirmation has occurred and the wanted person will not be released to the agency holding the warrant.The process for entering a detainer for a CIB only record has not changed.Before an agency can add detainer information to a record which is entered in both CIB and NCIC the record must be in a “located” status. A locate can be placed by the agency that arrested or incarcerated thesubject, indicating that the subject is being detained. The entering agency can not place a locate on theirown record. If the arresting or incarcerating agency refuses to locate the record, the entering agency canrequest the TIME System Control Center (TSCC) to locate the record. Within five (5) days of the locate,the entering agency can proceed with the existing transactions to enter the detainer.When detainer information is added or modified on such a record, a O (Incarcerating Agency Notification) message will be sent to the incarcerating agency ORI. Five (5) days prior to the Date Sentence Endsa P (Sentence Expiration Notification) message will be sent to the entering agency ORI.
T I M E S Y S TEM N EWSLETT E RPAGE 7Change to Urgent Message NoticeThe last update to the Portal 100 software included the new capability to markmessages as ‘urgent’. If a message is marked as urgent, when the message isreceived at another terminal, an audible noise is played. In addition, there willbe a visual notification/pop-up displayed on the receiving terminal indicating an urgent message hasarrived.When sending an administrative message, Portal 100 software users may designate their message as‘urgent’ by simply typing the word URGENT as the first item in the reference line of the message. Inaddition, other specific messages always carry an urgent notice.TIME system users informed CIB that many of the messages marked as urgent, including INFO broadcasts and APBD’s, contained content that was not urgent in nature. Therefore, in the next Portal 100software service pack, the urgent message notification feature has been modified. Only hit confirmation requests/responses will automatically trigger the urgent notification. Users may continue to specifically designate their administrative message as ‘urgent’ as directed in the previous paragraph.How Are You Listed?How do you locate contact information for another law enforcement agency? What istheir ORI? Telephone number? Fax? Users may consult the Wisconsin Law Enforcement Directory to obtain such information, but what if the agency is located in anotherstate? You may use Google and find basics, but no ORI information. What to do?There are 2 files TIME System users can use to access such information: The NLETS ORION filesand the NCIC ORI files. Queries for both files can be found on the Portal 100 menu in the folder titled‘NLETS/NCIC Special Messages’.A new feature has recently been made available in the NCIC ORI files. Agency users can now add ageneral email address to their agency listing by using TIME System transaction 0731, Modify NCICORI Email Address. Wisconsin agencies may wish to update their ORI listing with an email address tofacilitate email communication with other law enforcement agencies.eTIME Browser BlocksSome age
license photos had to be in writing, on agency letterhead, etc., thus prohibiting use of the TIME System to obtain such photos. Times have changed, and in the 2009-2010 legislative session Wisconsin Act 167 was passed and subse-quently signed by the governor. This act repealed the provisions of § 343.237(3) and created § 165.827,